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Zutor VS TutorCruncher

Zutor vs TutorCruncher: which CRM is right for independent tutors?

TutorCruncher is built for tutoring agencies. Zutor is built for solo tutors. Below: a side-by-side breakdown of pricing, features, and who each tool is for.

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TL;DR

TutorCruncher is built for tutoring agencies with multiple tutors — it has tutor matching, split payments, and multi-branch support, but starts at £25/mo (~$32) plus 2.65% card processing fees on every payment. Zutor is built for independent tutors with 5-50 students at a flat $9/mo (free during Early Access), with a built-in booking page and Telegram reminders. For most solo tutors, Zutor works out roughly 10x cheaper after card fees.

What does each cost at your revenue?

Drag the slider to your monthly tutoring revenue (collected via card) and see real numbers.

$3,000/month
Zutor Pro
$9/mo
Flat rate. No card fees through Zutor — you keep your own payment processor. Free during Early Access until September 2026.
TutorCruncher (Pay as you go)
$112/mo
£25 base (~$32) + 2.65% card processing fees on every payment collected through them. SMS, priority support, custom domain, extra branches all billed separately.
You save $103/month with Zutor — that’s $1,236/year.

Pricing verified May 2026 against tutorcruncher.com/pricing. GBP→USD ≈ 1.27. Card-fee math assumes 100% of revenue is collected through TutorCruncher card processing on the Pay as you go plan. Your actual cost may differ.

Feature comparison

Greens mean “built-in and free.” Greys mean “not included or costs extra.”

Feature Zutor TutorCruncher
Student management ✓ ✓
Lesson scheduling ✓ ✓
Recurring lessons ✓ ✓
Payment tracking ✓ ✓
Automated reminders Telegram + email, free Email + SMS, SMS billed per message
Public booking page Built-in at zutor.app/your-name API integration only
PDF invoices ✓ ✓
Revenue analytics ✓ ✓
Lesson notes ✓ Via feedback reports
Referral program ✓ ×
CSV export ✓ ✓
Setup time ~10 minutes Hours, often with onboarding call
Free tier Free forever, up to 5 students 2-week free trial only
Tutor-student matching × ✓
Split payments (agency/tutor) × ✓
Multi-tutor management × ✓
Multi-branch support × £40/branch/mo
CRM sales pipeline × ✓

Which one is right for you?

Both tools are good — for different people. Use whichever matches your situation.

Choose Zutor if…

  • You are an independent tutor (solo, no employees)
  • You have 5-50 students
  • You want something working in 10 minutes
  • You want a booking link without building a website
  • You do not want to pay card-processing fees on every lesson
  • You prefer Telegram reminders over SMS
  • You want a free plan, not just a 2-week trial

Choose TutorCruncher if…

  • You run a tutoring agency with multiple tutors
  • You need tutor applications, matching, and split payments
  • You have a developer to integrate the API with your website
  • You need multi-branch support for different locations
  • You collect payments through the platform and accept the card-fee model

FAQ

The questions tutors ask before switching.

Is Zutor cheaper than TutorCruncher?
Yes, especially for solo tutors. TutorCruncher's cheapest plan is £25/month (~$32) plus 2.65% card processing fees on every payment you collect through them. Zutor Pro is a flat $9/month - no card fees, no per-message charges, no percentage of your revenue. For a tutor earning $3,000/month via card, Zutor is roughly 10x cheaper after fees.
Can I migrate from TutorCruncher to Zutor?
Yes. Export your students and payments from TutorCruncher as CSV, then import them into Zutor. Lesson history can be added manually or by recurring rules. Most solo tutors finish migration in under an hour.
Does Zutor support multiple tutors like TutorCruncher?
No. Zutor is intentionally built for one tutor with their own students. If you manage other tutors or run an agency, TutorCruncher is the right fit.
Does Zutor have a free plan?
Yes, free forever for up to 5 students. TutorCruncher offers only a 2-week free trial. During Zutor's Early Access (until September 2026), all paid features are unlocked for everyone.
Do I need to install anything?
No. Zutor runs in your browser. Add it to your phone home screen as a PWA for a near-native feel. No downloads, no plugins.

Stop managing tutoring in spreadsheets.

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